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SUGGESTED READINGS

Records Management
Advisory Committee on the Records of Congress. First Report. December 31, 1991.

Second Report. December 31, 1995. (S. Pub. 104-30)

Third Report. December 31, 2000. (S. Pub. 106–52) American Records Management Association. For numerous publications, videos, software, articles, audio record

ings, and streaming media presentations, see www.arma.org. Ashe, Carolyn. Records Management: Effective Information Systems. Upper Saddle River, NJ: Pearson Prentice

Hall, 2004. Association of Information and Image Management International. For numerous resources on document manage

ment issues and standards, see www.aiim.org. Baker, Richard A. "Documenting the History of the United States Senate.” Government Publications Review 10 (1983): 415–26.

"Managing Congressional Papers: A View of the Senate.” The American Archivist 41 (July 1978): 291-96.

"The Records of Congress: Opportunities and Obstacles in the Senate.” The Public Historian 4 (Summer 1980). Committee on the Records of Government. Report. Edited by Anna K. Nelson. Washington, DC: 1985. Diamond, Susan Z. Records Management: A Practical Guide. New York: AMACON, 1995. Gallant, Gregory P., ed. The 1994 Congressional Papers Conference: Proceedings and Reports. Sponsored

by the Northwood University, Margaret Chase Smith Library, Skowhegan, ME. Ham, F. Gerald. “Archival Choices: Managing the Historical Record in an Age of Abundance.” Archival

Choices. Edited by Nancy Peace. Lexington, MA: Lexington Books, 1984. Mackaman, Frank H., ed. Congressional Papers Project Report. Pekin, IL: The Dirksen Congressional Center

and National Historical Publications and Records Commission, 1985. Maedke, Wilmer O., Mary F. Robek, and Gerald F. Brown. Information and Records Management. Beverly

Hills, CA: Glencoe Press, 1987. National Archives, Office of Records Administration. Instructional Guide Series: Managing Audiovisual Records,

1990; Managing Electronic Records, 1990; Managing Micrographic Records, 1995. National Archives, Records Management Programs. For general policy, guidance, publications, training, and

regulations, see www.archives.gov/records—management. National Study Commission on Records and Documents of Federal Officials. Final Report. Washington, DC:

GPO, 1977. Nelson, Anna Kasten, ed. The Records of Federal Officials: A Selection of Materials From the National

Study Commission on Records and Documents of Federal Officials. New York: Garland Press, 1978. Paul, Karen Dawley. Records Management Handbook for United States Senators and Their Archival Repositories. Washington, DC: Senate Historical Office, updated periodically.

Records Disposition Procedures for Offices of the Secretary of the Senate. Washington, DC: Senate Historical Office, updated periodically.

“Archivists and Records Management.” Managing Archives and Archival Institutions. Edited by James Gregory Bradsher. Chicago, IL: University of Chicago Press, 1989. Paul, Karen Dawley, Project Director. The Documentation of Congress: Report of the Congressional Archivists

Roundtable Task Force on Congressional Documentation. S. Pub. 102–20, 1992.

Penn, Ira A., Ann Morddel, Gail Pennix, and Kelvin Smith. Records Management Handbook. Brookfield,

Vermont: Gower Publishing, 1989. Shepherd, Elizabeth and Geoffrey Yeo. Managing Records: A Handbook of Principles and Practice. London:

Facet Publishing, 2003. Stephens, David O. and Roderick C. Wallace. Electronic Records Retention: An Introduction. Prairie Village,

KS: ARMA International, 1997. U.S. Senate. Committee on Ethics. Interpretative Rulings of the Select Committee on Ethics. Updated periodically. U.S. Senate. Committee on Rules and Administration. Authority and Rules of Senate Committees. Washington, DC: Government Printing Office, updated biennially.

Authority and Rules of Senate Special Investigatory Committees and Other Senate Entities, 1973–1997. Washington, DC: Government Printing Office, 1997.

Committee System Reorganization Amendments of 1977. Hearings on S. Res. 4, 95th Congress (Jan. 5–13, 1977); Open Markup Sessions; and Report together with Additional Views. Washington,

DC: Government Printing Office, 1977. U.S. Senate. Historical Office. Conference on the Research Use and Disposition of Senators' Papers, Proceedings.

Washington, DC: Government Printing Office, 1978. U.S. Senate. Offices of Secretary, Sergeant at Arms, and Committee on Rules and Administration. Senate

Handbook. Available at webster.senate.gov/rules. U.S. Senate. Senate Manual. Washington, DC: Government Printing Office, updated biennially. Available

at www.gpoaccess.gov/smanual. U.S. Senate. Standing Rules of the Senate. Printed each Congress. Available at webster.senate.gov. U.S. Senate. Temporary Select Committee to Study the Senate Committee System (1976–1977). Committee

prints. Document Control System for Senate Committees; Hearings on Jurisdictions, Referrals, Numbers and Sizes, and Limitations on Membership; First Staff Report; and First Report, S. Report No. 94

1395. U.S. Senate. Temporary Select Committee to Study the Senate Committee System (1984–1985). Hearings

(July 31 and August 2, 1984) S. Prt. 98–254; and Report together with Proposed Resolution. S. Prt. 98–254. Washington, DC: Government Printing Office, 1984.

Senate History, Committees, and Procedures
Bacon, Donald C., Roger H. Davidson, and Morton Keller. The Encyclopedia of the United States Congress.

4 volumes. New York: Simon & Schuster, 1995. Barone, Michael and Grant Ujifusa. The Almanac of American Politics. Washington, DC: National Journal.

Published biennially. Baker, Richard A. The Senate of the United States: A Bicentennial History. Malabar, FL: Robert E. Krieger

Publishing Company, 1988. Biographical Directory of the United States Congress, 1774–2005. Edited by Andrew Dodge and Betty Koed.

Washington, DC: Government Printing Office, 2005. Current version available on http://bioguide.congress.gov. Byrd, Robert C. The Senate, 1789–1989. 4 volumes. Washington, DC: Government Printing Office, 1988,

1991, 1993, 1994. Committees in the U.S. Congress. 6 volumes. 1993 and 2002. Washington, DC: CQ Press. Committee

memberships by committee and member. Congressional Information Service. U.S. Serial Set Index and Microfiche. Bethesda, MD: Congressional Information Service, 1980.

U.S. Congressional Committee Prints Index and Microfiche. Bethesda, MD: Congressional Information Service, 1980.

Unpublished Hearings of House and Senate Committees Index and Microfiche. Bethesda, MD: Congressional Information Service. A continuing series of materials open under the twenty- and thirtyyear limitation of the Senate and House, respectively.

Senate Executive Documents and Reports Covering Documents and Reports Not Printed in the U.S. Serial Set, 1817–1969. Bethesda, MD: Congressional Information Service, 1987.

Congressional Member Organizations and Caucuses: Publications and Policy Materials. Bethesda, MD: Congressional Information Service, 1994.

Reports Required by Congress: CIS Guide to Executive Communications and Microfiche Collection. Bethesda, MD: Congressional Information Service, 1995. A continuing series. Congressional Directory. Washington, DC: Government Printing Office. Published each Congress. Congressional Pictorial Directory. Washington, DC: Government Printing Office. Published each Congress. Congressional Quarterly Weekly Report. Washington, DC: Congressional Quarterly Press. Congressional Record. Washington, DC: Government Printing Office. Published daily when Congress is in

session. Also available on microfiche and on-line through Library of Congress Thomas. Congressional Staff Directory. Mount Vernon, VA: Staff Directories Ltd. Published annually. Coren, Robert W., Mary Rephlo, David Kepley, and Charles South. Guide to the Records of the United

States Senate, 1789–1989. Bicentennial edition. Washington, DC: National Archives and Records Administra

tion, 1989. Additional information available at www.archives.gov. Deering, Christopher J. Committees in Congress. Washington, DC: Congressional Quarterly Press, 1997. Dole, Bob, United States Senator. Historical Almanac of the U.S. Senate. Washington, DC: Government

Printing Office, 1989.
Guide to Congress, 5th edition. Washington, DC: Congressional Quarterly, Inc., 2000.
Guide to U.S. Elections, 4th edition. Washington, DC: Congressional Quarterly, Inc., 2001.
Library of Congress. American Memory Project. U.S. Congressional Documents and Debates, 1774–1875.

Available at LCweb2.loc.gov.
Library of Congress, Congressional Research Service.

Bach, Stanley. Legislative Activity in Committee: The Impact of Senate Rules, 95–99 (Dec. 1994).
Brooks, Nathan. The Protection of Classified Information: The Legal Framework, RS21900 (August 2004).

The Senate's Executive Calendar, 98–438 GOV (January 2005).
Costello, George. Legislative Powers of Congress: A Brief Reference Guide, 97–34A (May 1998).
Davis, Carol D. Tracking Current Federal Legislation and Regulations: A Guide to Basic Sources, 98–
461C (January 2005).
Gurevitz, Mark. Legislative History: A Guide for Constituents, 89–596A (March 2002).
Hardy Vincent, Carol P. Senate Committee Hearings: Scheduling and Notification, Testimony, 98–337
GOV (January 2005).
Kaiser, Frederick. Protection of Classified Information by Congress: Practices and Proposals, RS20748
(January 2005).
Knezo, Genevieve. Sensitive But Unclassified" and Other Federal security Controls on Scientific and
Technical Information: History and Current Controversy, RL31845 (February 2004).
Maskell, Jack. Campaign Activities by Congressional Employees, 96–184 (February 1996).
Moon, Robert (Consultant) and Carol Hardy Vincent. Workload and Activity Report: United States Senate,
1946–1992, 93–789 GOV (August 1993).
Moteff, John. Computer Security: A Summary of Selected Federasl Laws, Executive Orders, and Presidential
Directives, RL32357 (April 2004).
Relyea, Harold. Freedom of Information Act Amendments: 109th Congress, RL32780 (February 2005).

Security Classification Policy and Procedure: E.O. 12958, as Amended, 97–771GOV (January 2005). Relyea, Harold and Jeffrey Siefert. Information Sharing for Homeland Security: A Brief Overview, RL32597 (January 2005). Rundquist, Paul. Committee Funding and Staff in the Senate, RS20023 (July 2003).

Sachs, Richard C. Introducing a Senate Bill or Resolution, 98–459 GOV (April 2003).
Springer, Michelle M. and Treva I. Turner. How to Obtain Copies of Videotapes of Proceedings of

Congress and Network and Cable Television Broadcasts, 95–728 C (December 1996).
Martis, Kenneth C. The Historical Atlas of United States Congressional Districts, 1789–1983. New York:
Macmillan Publishing Company, The Free Press, 1982.

The Historical Atlas of Political Parties in the United States Congress, 1789–1989. New York: Macmillan Publishing Company, The Free Press, 1989. Miller, Cynthia Pease, ed. Guide to Research Collections of Former Members of the United States House

of Representatives, 1789–1987. Washington, DC: Government Printing Office, 1988. Available at

bioguide.congress.gov. Nelson, Garrison with Clark H. Bensen. Committees in the U.S. Congress, 1947–1992. 2 volumes. Washington, DC: Congressional Quarterly, Inc, 1994.

Committees in the U.S. Congress, 1789–1946. 2 volumes. Washington, DC: Congressional Quarterly, Inc, 2002 Paul, Karen Dawley. Guide to Research Collections of Former United States Senators, 1789–1995. Washington,

DC: Government Printing Office, 1995. Available at bioguide.congress.gov. Politics in America. Washington, DC: Congressional Quarterly Inc. Published biennially. Ragsdale, Bruce A. and Joel D. Treese. Black Americans in Congress, 1870–1989. Washington, DC: Government

Printing Office, 1990. Ritchie, Donald A. The Congress of the United States: A Student Companion. New York: Oxford University Press, 2001.

Press Gallery: Congress and the Washington Correspondents. Cambridge, MA: Harvard University Press, 1991.

Reporting From Washington: The History of the Washington Press Corps. New York: Oxford University Press, 2005. Schamel, Charles E., Mary Rephlo, Rodney Ross, David Kepley, Robert E. Coren, and James Gregory

Bradsher. Guide to the Records of the United States House of Representatives at the National Archives, 1789–1989. Bicentennial edition. Washington, DC: National Archives and Records Administration, 1989.

Additional information available at www.archives.gov. Silbey, Joel H. ed. The Congress of the United States, 1789–1989. 23 volumes. Brooklyn, NY: R. R. Bowker,

1991. Stubbs, Walter. Congressional Committees, 1789–1982: A Checklist. Westport, CT: Greenwood Press, 1985. U.S. Code Congressional and administrative News. St. Paul, MN: West Publishing Company. Compilation

of Public Laws, legislative history, proclamations, executive communications, administrative regulations,

and lists of committees and subcommittees. U.S. Senate. Senate Home Page, www.senate.gov. Who's Who in American Politics, 14th ed. 2 volumes. New Providence, NJ: R. R. Bowker, 1993. Women in the United States Congress. Washington, DC: Government Printing Office, 2005. Zelizer, Julian E. The American Congress: The Building of Democracy. Boston: Houghton Mifflin, 2004. Zwirn, Jerrold. Congressional Publications and Proceedings: Research on Legislation, Budgets, and Treaties,

2d ed. Englewood, CO: Libraries Unlimited, 1988.

INDEX

Communications with members, 30, 34, 37
Computer records. See Electronic records.
Conference committee records, 20
Congressional budget records. See Budget process

records.
Constituent correspondence. See issue mail.

A
Access, 97–110
Access resolution, 99–101
Alphabetical filing, 135–136
Archivist

Committee archivist, 16

Senate archivist, iii, 2, 91
Archives boxes, 91
Archives transfers, 90–95
Audio recordings, 30, 35, 39
B
Background materials. See Reference files.
Bill files. See Legislative records.
Briefing books, 30, 35, 39
Briefing memos, 30, 32, 34, 42
Box labels, 94
Budget process records

Definition of, 27
Disposition of, 45

Management of, 27
Budget Resolution files, 45

D
Databases, 30, 39, 53–54
Declassification of records, 79
Detailed personnel records, 7
Depositions, 30, 38
Digital photos, 62–64
Disposition schedules. See Record disposition

schedules.

C
CD-ROM, 53,54, 65–68, 86–88
Center for Legislative Archives, 92
Checklists, 4, 14, 30, 50, 76, 80, 86
Chief Clerks, 2, 15
Classified information

Checklist, 76
Declassification procedures, 79
Laws defining, 77, 111-136

Management of, 77–79
Commission records, 39
Committee business meeting records (“markups”),

22, 30, 33, 34
Committee functions and organization, 15–18
Committee management records

Definition of, 28
Disposition of, 30, 46–48

Management of, 28
Committee publications, 46
Committee records

Definition of, 4–8
Disposition of, 5–6
Executive agency documents and, 7, 11, 37, 42
Legal counsel memo concerning, 9–12
Ownership of, 4–5, 9–12
Senate Rules and statutes governing, 4, 9, 11.

inside front cover.
Significance of, 1

E
E-mail, 33, 37, 53–54, 57. See also entries for

specific record types in Chapter III.
Electronic records

Archival transfers, 54–55, 57–74
Checklist, 50
Databases, 30, 39, 53–54
Digital photos, 62–64
Disposition guidelines, 53. See also entries for

specific record types in Chapter III.
Document naming, 52
Electronic mail, 33, 37, 53–53, 57
Fiscal analysis, 54
Homeland Security and Governmental Affairs

project, 56
Local area networks, 51-52
Management guidelines, 52–53
PDF, 51, 60–61
Preservation of, 53, 55
Scanning, 58–59. See also entries for specific

record types in Chapter II.
Security and storage of, 55
Staff guidance memo, 52
System documentation, 54–55
Web sites, 54

Word processing, 52–53
Equipment and supplies

Archives boxes and transfer forms, 91
Records, 48

Standard office, 82
Executive agency documents, 7–8, 11-12
Executive communications, 30, 44
Exhibits, 21, 30, 38, 42

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