12. This is a complete and áccurate description of the duties and responsibilities of | 13. This in a complete and accurate description of the duties and responsibilities of this my position (Signature of employee) (Date) Title: (Signature of immediate supervisor) 14. Certificate by head of bureau, division, Beld olles, or designated representative 15, Certification by department, agency, or establishment (Signature) (Date) Ismerself (Signature) (Date) 15. Description of duties and responsibilities (See Guide to Position Classifiers, Employees, and Supervisors for the Preparation of Position Descriptions, Standard Form No. 76A) Introduction: This position is concerned with scheduling and expediting of orders for industrial equipment and components for the Atomic Energy Commission project at Oak Ridge (construction activities at Paducah, Kentucky and Portsmouth, Ohio). Duties: As Special Assistant, the incumbent serves as the single point of contact between Atomic Energy Commission and NPA in the matter of obtaining delivery of equipment and components required in connection with the construction of the Portsmouth and Paducah plants, and, the construction of additional facilities at Oak Ridge. He serves as NPA representative to Oak Ridge where he performs__ on the spot assistance and advice in connection with scheduling and expediting activities, exercising full authority to represent NPA's interest, render NPA's views on the problems at hand, and call upon any segment of NPA for participation in providing fullest effective expediting assistance. If more space is required, use the other side and additional pages size 8 x 10% 10-17709-3 U.S. GOVERNMENT PRINTING OFFICE In this capacity the incumbent confers with EC officials.in the field, as well as top representatives of prime contractors, in the review of construction schedules, and procurement schedules incident thereto, to assist in establishing realistic priorities within schedules, and to participate in rescheduling of material as indicated by circumstances for most effective expediting action to meet previously established construction schedules. Establishes standards, methods and procedures whereby AFC personnel will prepare and transmit to NPA, Washington all requests for scheduling and/or expedit- . ing assistance. When in his judgment circumstances require action, calls upon various specialists of NPA for special effort. either in carrying out expediting duties or for providing expert direct assistance at scenes of construction. The incumbent follows up with various segments of NPA to see that required actions are consummated and when the schedule cannot be followed, works with officials of AEC to revise or adjust the schedules. Additionally, using broad past experience and industrial knowledge, incumbent secks in schedule planning stages to spread procurement over the whole schedule in accordance with need, and provides advice on such matters as trying to eliminate situations such as full dependence on one individual supplier. Through maintenance of overall comprehension of projects seeks to avoid or eliminate procurement bottlenecks and situations that cause them. NPA relies on incumbent to maintain such relations and integrity under pressures of the projects that the Authority may place great confidence in his recommendations as to whether scheduling and expediting requests are realistic and in proper perspective, and that required delivery is within most urgent needs of APC on the one hand, and within capacity of the particular industry with which orders are placed, on the other. MENTAL DEMANDS The incumbent of this position must be recognized by and acceptable to industry and business as an individual having a thorough knowledge of industry operations and people in his field. 16. Description of dution and responsibilities (Seo Guide to Position Classifiers, Employees, and Supervisors for the Preparation of Position Descriptions, Standard Form No. 75A) NATURE AND PURPOSE OF WORK A. Introduction: This job is located in the Office of the Administrator. The general purpose of the job is to be responsible for liaison activities between the Administrator of the agency and the Director, Office of Defense Mobilization,and other agencies working in the areas. covered by the agency. B. Duties: It is the incumbent's responsibility to keep informed on policy matters and keep informed on important policies of significance of other agencies that are pertinent to the program of the agency. This involves the review of reports and policy papers, attending conferences and meetings, etc. Based upon this activity advises the Administrator on what action is essential to indicate the If more space is required, use the other side and additional pages nino 8 x 10% 10-47700-8 ■. 8. GOVERNMENT PRINTING OFFICE position of the agency. In all contacts represents the Administrator with authority to commit the agency to a course of action within the policy of the agency. SCOFF AND EFFECT OF WORK The very essence of this job is coordinating and correlating the work of this agency with other government agencies. Policy decisions made by the Administrator are often directly dependent upon the accuracy of my interpretation of the policies of other agencies. SUPERVISION AND GUIDANCE RECEIVED The incumbent is directly responsible to the Administrator and receives general supervision from him. The supervision received can only be of a general nature; therefore, the actual work is carried on my own initiative and judgment. In many instances a great deal of tact and diplomacy is required. MENTAL DEMANDS This job requires a broad and thorough knowledge of business and industrial practices as acquired through actual experience. Also it requires a thorough knowledge of government procedures and policies. The incumbent must be capable of meeting people and accurately conveying to them the policies and thinking of the Administrator. Hon. PHILIP YOUNG, THE ASSISTANT SECRETARY OF COMMERCE, Chairman, United States Civil Service Commission, Washington, D. C. DEAR MR. YOUNG: As you know, the Department of Commerce has been developing proposed organization and staffing requirements for a new component of the Department, tentatively entitled the Business Services Administration. In connection with the establishment of this new agency, careful consideration has been given to the positions in the new organization which properly should be included in schedule C of the civil-service rules. The following positions are considered to fall within that category, either because of their confidential nature or their identification with the formulation of department or agency policy. The position descriptions are herewith, which with the titles are believed to indicate clearly in which grouping each of the subject positions is located. Administrator Two confidential assistants to the Administrator Deputy Administrator Secretary to the Deputy Administrator Confidential assistant to the Deputy Administrator Secretary to the confidential assistant Three Assistant Administrators One confidential assistant or secretary to each Assistant Administrator Assistant Deputy Administrator Secretary to the Assistant Deputy Administrator Division directors, industry divisions In view of the need for immediate consideration to the staffing of the new organization it is requested that action be taken on this request as soon as reasonably possible. Sincerely yours, JAMES C. WORTHY, Assistant Secretary of Commerce (Administration). (Position descriptions referred to in above letter are on p. 751.) Hon. JAMES C. WORTHY, SEPTEMBER 8, 1953. Assistant Secretary of Commerce, Commerce Department, Washington 25, D. C. DEAR MR. WORTHY: The Commission has very carefully considered your request of July 25, 1953, for the addition to schedule A of a number of positions in the National Production Authority. We understand that the positions of directors of industrial divisions are to be filled without regard to competitive procedures in accordance with the Defense Production Act which authorizes the President to employ persons of outstanding experience and ability without compensation. In view of this and your present authority under schedule A to employ 35 industrial executives in positions in grades GS-14 and GS-15, the Commission does not believe that further extension of excepted authority should be made. Therefore, your request is disapproved. By direction of the Commission. DEAR MR. WORTHY: This has reference to your letter of August 27, 1953, requesting schedule C listing for a number of positions in a new component of the Department of Commerce, which has now been officially designated as the Business and Defense Services Administration. With the exception of the directors of the 25 industry divisions and 1 other position, the Commission has approved schedule C listing for the positions requested in your letter. Although we have not found the positions of director of the industry divisions qualified for schedule C, we are providing for their exception from the competitive service under schedule A. These actions will be effective upon publication in the Federal Register. We have not been able to find that the position of secretary to the Confidential Assistant to the Administrator has the policy determining or confidential characteristics necessary to qualify it for inclusion in schedule C. Accordingly, your request for that position has not been approved. In accordance with your request we are revoking the schedule C authority for the former position of Confidential Assistant to the Administrator of the National Production Authority, section 6.312 (c) (1). By direction of the Commission. PHILIP YOUNG, Chairman. NOVEMBER 12, 1954. UNITED STATES CIVIL SERVICE COMMISSION, Washington 25, D. C. GENTLEMEN: The Business and Defense Services Administration of this Department is charged with responsibility for the conduct of promotional activities in relation to all segments of business and industry, as well as with activities concerned with national defense mobilization and planning. In carrying out its responsibilities for current defense production controls, industrial expansion, stockpile recommendations, development of a mobilization production controls system, and other mobilization readiness programs, as well as service to business activities, the BDSA must deal directly with approximately 85 percent of all manufacturing industries. This includes a wide diversity of industry specialization ranging from the metals and minerals fields to electronics, machine tools, chemicals, and a wide variety of others. Many of these industries, notably electronics, chemicals, machine tools, and metals and minerals, have in recent years undergone sweeping changes in technology. It is important that BDSA have in the Industry Divisions specialists in specific industries who not only have a sound background of technical training but also have a recency of experience and have established the confidence of the industry concerned, which enables them to deal effectively with industry in connection with the latest developments in technology, production methods, and distribution. To some extent this knowledge and experience is supplied by WOC personnel on loan from industry to fill certain key positions. It is not possible, however, to obtain more than a limited representation of industries through this method. It is not necessary always that the industrial specialists gain this type of experience through industry employment. Many of the specialists now employed in BDSA obtained the experience in the NPA and other agencies of the Government responsible for allocation of materials and control of production during an emergency. It is also possible to obtain experience in technology, production |