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Management of, 16, 21

G
General requests, 48
H
Hearings records, 12, 20-22, 32, 42, 44, 46
Home pages, 56
1
Impoundments and rescissions, 47
Information management. See also records
management

Basic, 1, 16–17, 71-74
Checklists, 4, 14, 28,52,70
Importance of, 1
Policy, 1

Suggested readings, 127-30
Information security, basic, 66-68
Informational value, 5
Investigations

Definition of, 16, 20
Disposition of, 35-38

Management of, 16, 20
Issue mail, 39

O
Office administration records

Definition of, 26
Disposition of, 48-50

Management of, 26
Office budget records, 49
Office organization and management activities, 15–

17
Official communications

Definition of, 16
Disposition of, 28, 45

Management of, 16, 23
Oversight

Definition of, 16, 20
Disposition of, 35–39
Management of, 16, 20

J
Job applications, 50
Joint congressional committee/commission records,

38

P
Permanent records checklist, 28 and see inside back

cover.
Personal files, 6, 10
Personnel records, 50
Petitions and memorials, 28, 45
Political records, 6-7
Polling records, 44, 48
Presidential messages, 28, 41, 44, 45
Press releases, 28, 31, 36, 44
Protection of records, 73

L
Laws governing

Senate records, 5-6, 9-12 and inside front

cover.

Sensitive and classified information, 101-24
Legal counsel memo, 9-12
Legislative assistants for committee work records, 7
Legislative counsel records, 34
Legislative Information System, 55
Legislative records

Bill files, 16
Definition of, 18-19
Disposition of, 30-32
Management of, 16, 18-19

M
Majority and minority records, 15–16, 33
Mark-ups. See committee business meeting records.
Micrographics

Checklist, 78
Determining what to film, 79
Electronic records and, 59
Master negatives, 80

R
Record disposition schedules

Budget process, 46–47
Electronic records, 57 and see entries for

specific record types in Chapter III.
Investigations, 35-39
Legislation, 30–34
Nominations, 40-42
Office administration, 48-50
Official communications, 45
Oversight, 35-39

Treaty review, 43-44
Records management

Basic steps, 1, 16–17, 71-74
Checklists, 4, 14, 28, 52, 70, 82
Electronic, 52-65
Forms, 75–77
Importance of, 1
Policy, 1

Responsibility for, 2, 15–16
Record transfers, 82-86
Reference files, 32, 38, 48
Reports required by law, 28, 45
Requests, routine, 84
Rules governing Senate records, 5-6 and see inside

front cover.

N
National Study Commission, 87, 99–100
Nominations files

Definition of, 16, 21
Disposition of, 28, 40-42

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COMMITTEE PERMANENT RECORDS

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LEGISLATIVE RECORDS Staff analytical memos

Transcripts and minutes of business meetings and Communications with Senate leadership, committee

"mark-ups" members, agency staff, and interested parties, in- Record of roll-call votes and polling records cluding substantive E-mail

Audiovisual materials Briefing books

Press releases, speeches, statements Hearing transcripts and exhibits

"Bill” files containing prints of the bill at various Substantive drafts of legislation and reports

stages; conference committee minutes, transcripts

and report; side-by-side; and public law

OVERSIGHT/INVESTIGATIVE RECORDS Staff analytical memos

Studies, reports, surveys, questionnaires Communications (textual and electronic) with Senate Transcripts and minutes of committee meetings leadership, committee members, agency staff, and

Press releases, speeches interested parties, including substantive E-mail

Audiovisual materials
Briefing books

Substantive drafts of committee reports
Hearing transcripts and exhibits
Document submissions, subpoenaed documents,

Data bases and system documentation depositions—with indexes

NOMINATIONS RECORDS Staff analytical memos

Nominee biographical and financial data files, comCommunications (textual and electronic) with Senate

mittee questionnaires leadership, committee members, agency staff, and Hearing transcripts and exhibits interested parties, including substantive E-mail

Executive reports and substantive drafts Briefing books

Record of roll call votes

TREATY RECORDS Staff analytical memos

Hearing transcripts and exhibits Communications (textual and electronic) with Senate Record of roll-call votes leadership, committee members, agency staff, and

Executive reports and substantive drafts interested parties, including substantive E-mail

Country "subject" files Briefing books

OFFICIAL COMMUNICATIONS Executive communications

Presidential messages Petitions and Memorials

Reports required by law

CONGRESSIONAL BUDGET RECORDS President's budget request

Transcripts and minutes of committee business and Committee views and estimates reports

"mark-up” meetings Staff analytical memos

Congressional Budget Office, Office of Management Communications (textual and electronic) with Senate

and Budget, and General Accounting Office reports leadership, committee members, agency staff, and Budget resolution—including substantive drafts of the interested parties, including substantive E-mail

resolution and accompanying report Hearing transcripts, exhibits, and briefing books

Rescission and deferral notices

COMMITTEE MANAGEMENT Committee policies and precedents memoranda

Annual budget requests, supplemental material, and Staff rosters with area of specialization

authorization hearing transcripts Committee Calendar

Trip itineraries and reports Committee activities reports

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