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supplied by the War Department. Students shall list these courses upon their study-cards, with other university courses.
Petitions from students for excuse from, or deferment of, military science, physical education, or hygiene, filed by the petitioner after the expiration of two weeks folowing the date of the student's registration, will not be received except for illness or physical disability occurring after such date. Students who petition to be excused from these subjects or from any of them should nevertheless present themselves to the proper instructors for enrollment during the pendency of petitions.
In case a student subject to these requirements shall list the prescribed course or courses on his study-card and thereafter without authority shall fail to appear for work in such course or courses, after a reasonable time, the neglect shall be reported to the Recorder, who, with the approval of the President, shall forth with withdraw the study-card of the student. When a student's study-card is withdrawn he is thereby suspended from participation in all university exercises. It shall be the duty of the Recorder to inform immediately the Study-Lists Committee of the student's college (or the Committee on Special Students in case of a special student) of such withdrawal. With the approval of the professor in charge of the work, the Recorder is authorized to reinstate the student, and shall notify the Study-Lists Committee of such reinstatement.
[A circular containing important information concerning the requirements in military science, physical education, and hygiene, including a statement of the grounds upon which students may be excused from this work, may be obtained from the Recorder of the Faculties.]
AUTHORITY OF INSTRUCTORS No student will be permitted to enter upon the study of any subject if the officer of instruction in charge of that subject is satisfied that by reason of lack of preparation he is not competent to undertake it. This rule takes precedence of all others.
Every student is required to attend all his class exercises and to satisfy the instructor in each of his courses of study, in such way as the instructor may determine, that he is performing the work of the course in a systematic manner.
Any instructor, with the approval of the President, may at any time exclude from his course any student who, in his judgment, has neglected the work of the course. Any student thus excluded shall be recorded as having failed in the course of study from which he is excluded, unless the Faculty shall otherwise determine.
Final examinations will be assigned for all undergraduate courses excepting only such seminary, laboratory, and other courses as shall have been exempted by authorization of the Academic Senate, and shall have been so listed in the annual Announcement of Courses. They will, so far as practicable, be conducted in writing, and a maximum time will be assigned beforehand for each, which no candidate will be allowed to exceed. Except in laboratory courses, the time for examination sessions shall not be more than three hours.
All final examinations, except those set for the senior class, are examinations for promotion to higher status. In the aggregate they constitute the examinations for eventual promotion to candidacy for the bachelor's degree.
The examinations at the end of the student's third, or junior year, including all examinations for deficiencies previously incurred, constitute the examinations for immediate promotion to senior standing.
In the five-hour language courses there are no final examinations, and students are graded upon their term work and mid-term examinations.
In the year courses of the professional curriculum in jurisprudence, mid-year reports may be made without formal examination, and such reports shall be final.
The annual examinations for bachelors' degrees, prescribed by law, are held in April and May of each year (in 1919, May, only).
In order that the examinations for the bachelor's degree may be "thorough and complete,” as prescribed in section 9 of the Organic Act, any department may examine students, at the end of the half-year imme. diately preceding the student's graduation, in the major subject in which such department has given instruction; and students to be examined in a major subject shall be excused from all course examinations in which said students shall have been enrolled during said half-year in the department of the major subject.
For seniors the examinations of the senior class constitute the entire examinations for the bachelor's degree. All other applicants for this degree will be examined, to such extent as the Faculty may in each case determine, upon the entire curriculum of study that is offered as a basis for the proposed degree.
No student will be excused from assigned examinations.
No book, manuscript or other source of information shall be brought into any examination room, except by the explicit order of the examiner. Nor shall any student, in the course of an examination, have any communication with another student for any reason whatever.
Any student tardy at an examination will be debarred from taking it, unless an excuse for such tardiness entirely satisfactory to the examiner be rendered.
A fee of five dollars is charged for every special examination. Any supplementary or deferred test required by an instructor of a student for the purpose of making up a course left “incomplete” is regarded as a special examination. Students taking two or more such examinations in courses taken during any one half-year will be charged not to exceed ten (10) dollars for all such examinations, instead of being charged at the rate of five dollars for each examination.
Re-examinations are permitted only for the purpose of removing deficiencies. Students who have received second grade or third grade in a given course are not allowed re-examinations for the purpose of improving their grading
Application for examination for advanced standing on the basis of work done before entrance to the University should be made to the Recorder of the Faculties upon entrance to the University.
For examinations for removal of matriculation deficiencies see under Methods of Admission in earlier pages of this circular.
GRADES OF SCHOLARSHIP
The results of examinations, together with term work when a record of the latter is kept, will for all undergraduate students be ranked and reported to the Recorder in five grades. The 1st grade denotes marked excellence. The 2nd grade indicates that the student's work has been thoroughly satisfactory. The 3rd grade denotes a pass. Courses in which students have obtained a 4th grade will not be credited to them, except upon the condition of passing a re-examination. The 5th grade indicates failure and the necessity of repeating not only the examination of a course but also the regular work. The report in case of absence from a required examination, or of failure to perform any of the alloted tasks in a given course, is incomplete. Work so reported must be made up within a year.
The reports in December, as in May (in 1918–19, February and June), are final reports, not provisional reports, with the following exception: if the organization of the work permits and if the deficient student retains his status in the University, a grade 4 or an incomplete in the first half of a year course ( a “double-number” course) may, at the discretion of the instructor in charge, be removed upon the basis of the regular work and examinations of the second half-year. In every such case the student should apply promptly to his instructor for advice. It is not to be assumed that a passing grade in the work of the second half-year removes a deficiency in the first half year.
Graduate students may be ranked and reported in the foregoing grades or they may be graded merely passed or not passed at the discretion of the instructor in charge.
The entrance examinations are ranked and reported to the Recorder in five grades, corresponding with the five grades used for reporting upon university courses. In the case of entrance examinations, either a fourth grade (condition) or a fifth grade (failure) may be removed by passing a re-examination.
CONDITIONS AND FAILURES For the removal of conditions, students shall have the privilege of taking the regular mid-year or annual examinations in the subjects in which they are conditioned. Examinations may be held at other times only by the special permission of the Academic Senate and on payment of a fee of five dollars.
Opportunity for the removal of matriculation deficiencies is offered at the entrance examinations each year in August (in 1918, September) and in January.
Any undergraduate student who at the end of any half-year (or at the mid-term examinations held immediately before the Christmas recess in 1918) fails to pass in at least eight units of duly registered work will be dropped from the roll; provided, that any student who for special reasons may be allowed to register for less than eight units must pass in all the units so registered. Independently of the “7-unit rule,” students who deliberately neglect any part of the work for which they are registeredeven if they pass eight units or more—may be dropped from the roll by faculty action. Any student dropped from the roll may be reinstated, after an interval of at least one half-year for reasons satisfactory to the Committee on Disqualified Students. It is therefore absolutely necessary for any disqualified student who proposes to return to the University to communicate without delay with this committee, through the Recorder of the Faculties, in order that the question of reinstatement may be considered by the committee and in order that the student may have ample opportunity to prepare for examinations or other tests which the committee may impose. The Committee on Disqualified Students consists of the Dean of the Faculties, the Dean of the Lower Division, and the Recorder of the Faculties.
Any student who is reported as having failed in an examination, or who, after being conditioned, does not pass the re-examination for the removal of the condition, will be required to repeat every such deficient
subject with the class that next takes it; unless, on recommendation of the officer of instruction in charge, the Faculty shall permit him to review a subject in which he is thus deficient with the assistance of an acceptable private tutor; in which case he will be excused from attending the recitations, but will be required to take the regular examinations at the end of the year or half-year.
Deficiencies in military science and physical education have the same effect as deficiencies in other subjects.
A matriculation deficiency in a subject continued in the University, in which the deficient student attains a rank of second grade, may be removed by the proper faculty on the recommendation of the officer of instruction in charge of the subject, with the approval of the head of the department. Students, however, are cautioned not to assume in advance that this will be done. In some departments no matriculation credit is given except upon matriculation examination.
LEAVE OF ABSENCE AND HONORABLE DISMISSAL Prolonged leave of absence must be sought by written petition to the proper Faculty, and the petition must specify the length of time (not more than a year) and the reason for which the leave is desired. An indefinite leave of absence will in no case be granted.
Brief leave of absence. A student must apply for leave to be absent or excuse for having been absent from any college exercise other than an examination to the officer of instruction in charge of such exercise; unless, for unavoidable cause, the student is obliged to absent himself from all college exercises for one day or for several days, in which case the proper Dean has authority to excuse. No excuse for absence will relieve the student from completing all the work of each course to the satisfaction of the instructor in charge. Leave to be absent from an examination must be sought by written petition to the proper Faculty.
College class officers may be allowed, with the approval of the President, to designate committees of students for decorating University halls for public days, and members of such committees may have leave of absence from college duties for not more than one day at a time for such purpose.
Discontinuance without notice. Students who discontinue their work without formal leave of absence do so at the risk of having their registration privileges curtailed or entirely withdrawn.
II onorable dismissal, indicating that the student, while in good standing, has voluntarily severed his connection with the University, should be sought by written petition to the proper Faculty. Without such petition no record of honorable dismissal will be made.